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Many story ideas come from customers who have computer problems that need to be resolved. Recently a client needed to transfer records Historical court to a digital medium. Not enough copies to make. This can be done easily using a scanner.
I'm sure there are many other that would do the same. Not necessarily the historical record, but the personal documents, such as … marriage certificates, letters, quality cards, deeds, contracts, etc.
Scanning a document is easy. You must request the document in the scanner, press 'Scan' and then 'Save' exploration in a file. This file may be just what you need if you want to be able to "edit" the document later. When you scan something, you are actually simply take a digital photo of it. Even if you are scanning text, still stored in the computer as an image. You can see, even change something with a graphics program, but you can load into your word processor or spreadsheet and change it. If you want to do that, you have to convert the image into a "text".
You will need YEAR (OCR Optical Character Recognition) program. Fortunately, most scanners in this program are the software that came with your scanner.
There are several reasons to convert your documents into text format. On the one hand, once the conversion is done, is much less storage space on your hard disk. But the main reason is to be able to handle them like any other text or data file. This also means that you will be able to search your documents for key words and phrases. In the case of historical archives that I mentioned earlier, once converted, it will be possible to include these documents in computerized database. If they are left as the scanned files must manually scan each record separately.
OCR Each program works a little different, but basically Here is how to convert graphics to text. First, before considering the document, set the scanner resolution to 300 dpi. The software works by identifying the shapes of letters scanned, and then compare these forms with those stored in its database. Not enough intelligence built into these programs that can recognize letters, even if based on different sources. Many times these policies are still not in the database software. But to do this, the software needs a good analysis to work with 300 dpi and seems to work well.
The scanner and OCR software more than likely that two different programs. Bring in your scanning software First, scan the document and save it to disk drive. You may want to save in GIF or TIFF. These files are uncompressed files and graphics will be more JPG sharper than the ones normally used on the Internet. Compression always loses detail and the OCR software needs all the details you can get.
Once Scan saved (remember where you saved it) call your OCR software and load the saved file. At this point, the OCR software is ready to convert the file chart in the document type you want, be it a Word document or a plain text file. After conversion, you will need to save the converted file with a new name. That's all there is to do. You can make your word processor and upload the converted file any other document processing.
The conversion a graphic to text is typically less than perfect. I always load the converted document in Word and check for errors. It's amazing how the general conversion, especially when scanning the text may have been a mixture of different fonts and font sizes. Even the graphics in the text is not a problem for most programs OCR. If the document is divided into several columns per page, you can find some additional problems. But again, just depends on the OCR software that is using.
This process works well, but we can go slow. Switching between programs for digitization and optical character recognition, cargo and, finally, the finished document in a word processor to check the spelling takes time. But if your only option is to rewrite the whole, it could be like this challenge, after all. Please see the OCR software for the scanner, check your installation diskette. It may have been an option and never finished installing. Stand-alone software OCR can also be purchased separately.
Randy Benjamin is an author and syndicated columnist. His latest books, “FREE Internet” and “How To Publish Anything On Amazon’s Kindle” are available on Amazon.com in paperback and Kindle e-book formats. For more information, visit his website: http://www.randybenjamin.com
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